Visitors and Volunteers

Lunch

Lunch visitors must be on the student's approved check out list as submitted by the custodial parent or legal guardian.

The custodial parent or legal guardian must notify the school office by 9:00 AM on the day they, or any visitor on the student's check out list, is planning to attend lunch. Click on the link below to complete the online form. Lunch Notification Forms should be submitted no more than one week in advance.

Lunch Visit Notification Form (Formulario de Visitante del almuerzo)

Lunch visits are limited to two visitors per child.

The school principal or their designee, at their discretion, will have the authority to cancel lunch visits based on any issues they feel could impact their ability to provide the proper learning environment.

School rules to guide lunch visitors will be followed. These will include designated wait areas, instructions for meeting your student, no photographs or social media postings of other children, all outside food must be in containers that do not reference an outside food establishment, etc. The principal will have the authority to suspend or revoke lunch visit privileges at their discretion.

Upon arrival at the school, all visitors must report to the main office. Office personnel will facilitate the process for visitor registration. Visitors will be required to provide a valid government-issued ID/correspondence that will be entered into the Raptor Visitor Management System. Visitors will be issued a temporary ID badge that is to be worn while at the school.

  • Once successfully checked in, proceed to the seating area located outside the cafeteria.
  • Your student will meet you as their class enters the cafeteria.
  • We ask that you sit at the designated tables marked "visitor seating" with your student.
  • After lunch, please come directly to the office, sign-out, and return your visitor's badge. 

There are a limited number of dates throughout the school year when lunch visitors are not allowed. Please plan your lunch visits on days other than those listed below:

  • August 9 - August 24: The first two weeks of school
  • October 31: School Fun Run Day
  • November 9: Veterans Day Program
  • November 13-20: Thanksgiving Feast Week (Visitors with reservations are welcome to eat during their student's designated time)
  • December 17-18: Holiday Celebrations and early dismissal day
  • March 1: Leadership Day
  • Testing Dates: To be announced
  • May 16-23: Last week of school
  • Select Alternate Lunch Schedule: There may be dates when the lunch schedule is altered due to other school events. Notifications will be sent home in advance of these dates.

Class Parties

  • Visitors are limited to 4 adults per student and they must be on the student’s contact list.
  • Please refrain from bringing siblings to class parties.
  • Outside food should be store bought/pre-packaged.
  • Student birthdays will be recognized within the classroom. Please do not send food items, flowers, or balloons due to the possibility of student/staff allergies.

Other Guidelines Regarding School Visitors

  • Visitors must follow all school rules and stay in designated areas as determined by school.
  • Parents may not bring other non-school aged children to school while participating in school activities, school volunteer opportunities, field trips, and class parties. Exceptions to this rule are certain student performance events during the school day as allowed by administration and any after-school, widely attended events such as student performances, meetings, and extracurricular activities when school personnel are not directly responsible for children. Non-school aged children may participate in school lunch visits if such visits can occur without disruption to the normal school environment.
  • The principal may suspend or revoke the privileges of any visitors for failure to comply with the school rules or the requests of school personnel.
  • Principals will determine when visitors are allowed for school activities.

Volunteers

Keeping our students, faculty, and staff safe is a top priority. Pelham City Schools currently requires the successful completion of a criminal background check for those serving as a volunteer, chaperone, or other sponsor for K-12 activities. Please visit the Visitors & Volunteers section on the district site for details.

A background check is NOT REQUIRED for participation at -

  • open lunch sessions

  • scheduled class parties

  • athletic events or other extra-curricular events

  • scheduled school-wide events or performances

  • scheduled meetings and/or parent-teacher conferences

  • meetings of parent-teacher organization(s)

  • other exempted activities identified by the superintendent (or designee)